[Role-Based SharePoint Resource Center]

Project Advisor - Dr. Chengyu Sun 

Project Liaison - Luis Ramirez

A modern, role-based intranet platform built for the Santa Barbara County Public Defender's Office using SharePoint Framework (SPFx), React, TypeScript, and Python. The platform replaces scattered information systems, with a unified hub that delivers personalized content to each of nine distinct user roles. All automatic, with zero manual permission management.

- The Problem

IT staff across the Public Defender's Office faced spread or fragmented resources. All users had access to any content regardless of role, creating information overload and compliance risks. Staff managed permissions by hand, causing delays when employees changed roles or left the organization.

- Our Solution

A modular SharePoint platform with automatic Active Directory synchronization. Now, when a role changes in Active Directory, their SharePoint permissions update instantly, no admin intervention required. Each of nine roles gain a personalized navigation, tailored web parts, and role-filtered content.

- Key Capabilities

* Role-Based Access Control

• 9 hierarchical user roles with dynamic navigation and content filtering
• Automatic permission provisioning via Active Directory → Azure Entra ID → SharePoint
• Zero manual user management

* Custom Web Parts (15+ components)

• Office Hoteling: realtime employee desk reservation integrated within calendar and email
• Attorney Workload: Case distribution database tracking with search functionality
• Urgency Portal: PowerBI analytics dashboard restricted to IT and Trial Supervisor
• LOP Procedure Checklist: searchable workflow management with multimedia support
• Expert Witness Directory: searchable contact database with availability status functionality
• Additionally: Announcements, Staff Directory, CDD Resources, Manuals, Calendar, and more

• Frontend: SPFx, React, TypeScript, Python
• Data/API: PnP.js, Microsoft Graph API, Azure AD
• Analytics: PowerBI embedded dashboards
• Version Control: Git / GitHub
• Deployment: SharePoint App Catalog (.sppkg)

- Impact

The PD-Intranet eliminates manual permission management, reduces time staff spend searching for resources, and provides Santa Barbara County with a maintainable platform ready for production deployment - all thoroughly documented.

Deliverables: Full source code repository, 15+ custom web parts, Access Control Specification, Transfer of Work Guide for county IT, deployment package, and role-based layout documentation for all 9 user types.

 

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